Electronic signature for property managers and rental managers
Electronic signature solution dedicated to property managers and rental managers holding Card G. Digitize the entire management cycle — management mandate, residential lease, amendment, notice, rent review, charge adjustment, account settlement — with eIDAS level of proof. Compliant with the Hoguet Law (No. 70-9), the decree of July 20, 1972 and the Law of July 6, 1989 on rental relationships. Advanced signature recommended, digitized mandate register, 10-year archiving.
- Legal framework
- Hoguet Law · Card G
- Signature level
- AES eIDAS recommended
- Legal archiving
- 10 years inclusive
Why should a property manager digitalize rental management?
The property manager (or rental agent) holding the professional G card administers the property of their clients within a framework strictly regulated by the law of January 2, 1970 (Hoguet law), its implementing decree of July 20, 1972, and the law of July 6, 1989 on rental relationships. Unlike a transaction agent, their activity consists of recurring acts and high volume: management mandates, tenant entry and exit, amendments, annual rent reviews (IRL), charge adjustments, notices, and accounts rendered to owners. Digitalization via advanced electronic signature enables: (1) processing each rental transaction remotely without a physical appointment, (2) securing the probative value of acts subject to formalities (mandate, notice, amendment), (3) maintaining a compliant digital mandate register and archiving every document for 10 years for any CCI inspection or dispute with a client.
Why sign electronically in rental management?
The entire digitalized management cycle
Management mandate, residential lease, lease amendment, notice for sale or repossession, IRL review, charge adjustment, guarantor deed, account rendered. Each act in the owner ↔ tenant ↔ manager relationship is signed online with its own legal framework.
Recurring volume managed
Rental management generates dozens of acts per month. Multi-document envelopes and reusable templates allow you to send a lease plus its annexes (EPC, risk statement, notice) or a series of review amendments in just a few minutes, without re-entry.
Multi-signatories owner / tenant / guarantor
Most management acts involve multiple parties (co-owners in undivided ownership, roommates, joint guarantor). The workflow manages sequential or parallel signature with individual SMS OTP per signatory, including the handwritten mention of the guarantor.
Mandate register and enforceable audit trail
Each management mandate is automatically numbered in the mandate register (art. 72 of the 1972 decree). Each act is delivered with a proof PDF — OTP SMS identity, qualified timestamp, SHA-256 hash — enforceable in case of DGCCRF/CCI inspection or litigation with a client or tenant.
4-step procedure
From management mandate to account rendered, in less than 5 minutes per act.
1. Choose the management act template
Management mandate, residential lease, IRL review amendment, charge adjustment, notice, guarantor deed. Pre-filled templates compliant with Hoguet law and the 1989 law, with locked mandatory clauses (G card, duration, management fees).
2. Add the parties
Owner(s), tenant(s), guarantor. In undivided ownership or co-tenancy, add each co-owner under penalty of partial nullity. Each receives a personal secure link with SMS OTP.
3. Advanced SMS OTP signature
Identity verification by SMS OTP, single certificate, qualified timestamp compliant with article 26 of the eIDAS regulation. The handwritten mention of the guarantor is entered and validated in the workflow.
4. Register, Archiving and Accountability
The mandate is numbered in the mandate register. Each act and its audit trail are archived for 10 years with probative value, and are exportable for accountability to the owner or any CCI inspection.
Frequently Asked Questions
- Can a property management mandate be signed electronically?
- Yes, without restriction. No provision of the Hoguet law requires the handwritten signature of the management mandate. Article 1367 of the Civil Code recognizes electronic writing with the same value as paper. Advanced signature (AES) meets evidentiary requirements in case of disputes over fees or the scope of the mandate.
- Can a lease and its amendments be signed electronically in property management?
- Yes. The ELAN law (2018) confirmed the validity of leases in electronic form, and amendments (rent revision, change of tenant) follow the same regime. Mandatory annexes (Energy Performance Certificate, risk statement, notice of information under the 1989 law) can be signed in the same envelope.
- How to manage the annual rent revision (IRL)?
- Rent revision according to the rental reference index (IRL) gives rise to an amendment or signed notification. You prepare a standard amendment, send it to the tenant for advanced signature, and qualified time-stamping precisely dates the effective date. The entire document is archived for accountability purposes.
- Can a notice (for sale or repossession) be served via electronic signature?
- The notice served by the landlord must comply with the formalities of article 15 of the 1989 law (notification by bailiff, registered letter with acknowledgment of receipt or personal delivery with receipt). Electronic signature secures the preparation and signature of the act by the mandator; the legal notification method (registered letter/bailiff) must still be respected for calculating time periods.
- How to maintain a compliant digital mandate register?
- Article 72 of the decree of July 20, 1972 requires a mandate register with continuous numbering. Each management mandate is numbered automatically according to the chronological order of signature, with preservation of the PDF + audit trail and compliant Excel export for any CCI inspection.
- What level of signature for property management acts?
- Advanced signature (AES) recommended given the stakes involved (management fees, mandator''s commitments, receipt issuance). It provides the presumption of reliability (art. 1367 Civil Code) enforceable without further demonstration, provided the eIDAS audit trail is produced.
- How long must mandates and management acts be retained?
- 10 years for mandates (art. 72 decree of 1972) and accounting documents of the management. Certyneo automatically archives each act + its audit trail for this duration, accessible in one click for accountability or any inspection.
- Are electronically signed management acts enforceable in court?
- Yes — French case law unanimously recognizes eIDAS-compliant electronic signature. The presumption of reliability in art. 1367 Civil Code makes advanced signature (AES) enforceable without further demonstration, provided the eIDAS audit trail is produced, which is automatically delivered by Certyneo.
Also read
Digitalize your rental management
Permanent free plan (5 envelopes / month), no credit card required. Compliant with Hoguet law (card G), 1989 law and eIDAS. Digital mandate register and 10-year archiving included.