Sinatura electrónica HR United Kingdom
Sign employment contracts, statements of particulars and onboarding paperwork electronically.
Certyneo lets UK HR teams sign employment contracts, written statements of particulars and personnel documents electronically. Compliant with UK eIDAS and the Electronic Communications Act 2000, hosted in the EU under the UK adequacy decision, with an evidential audit trail.
- Xurisdición
- United Kingdom (GB)
- Marco eIDAS
- UK eIDAS (retained) + Electronic Communications Act 2000
- Aloxamento
- IONOS Alemaña (UE)
Casos de uso HR en United Kingdom
Employment contracts at scale
Employment contracts carry no statutory form requirement and can be concluded entirely online. Send the contract to the employee and, where needed, to the manager for approval; the audit trail records identity and the time of signing.
Written statement of particulars (ERA 1996)
Section 1 of the Employment Rights Act 1996 requires a written statement of particulars on or before day one. Certyneo delivers and records the statement with a timestamp, evidencing the day-one obligation.
Offer letters on interview day
Send the offer letter straight after the interview; the candidate signs on mobile in minutes. In a tight market that speed wins talent, and the audit trail evidences the time and content of the offer.
DocumentosHRsinais en liña
Os documentos que este sector asinou con máis frecuencia con Certyneo:
- Employment contracts
- Written statements of particulars
- Contract variations
- Settlement agreements
- Onboarding documents
- Policies and handbooks
Que nivel de sinatura elixir?
O Regulamento eIDAS define tres niveis de sinatura electrónica, que Certyneo abarca todos e adapta a autenticación ao nivel requirido.
Simple (SES)
Para documentos de baixo risco (monedas, compras).
Avanzada (AES)
Conectado ao asinante a través de OTP e correo electrónico / SMS e este rastro.
Nivel recomendado para este sector
Cualificado (QES)
O equivalente legal da sinatura manuscrita, con certificado cualificado, para os actos máis sensibles.
Employment contracts have no statutory form requirement — the advanced signature (AES) provides identity and time evidence with the right balance of speed and assurance.
Marco legal British
Electronic signatures are valid (Law Commission 2019)
An electronic signature is capable in law of executing a document where the signatory intends to authenticate it (Law Commission report, 2019; Electronic Communications Act 2000, s. 7). Employment contracts have no special form requirement, so the advanced signature (AES) of Certyneo is more than sufficient.
UK GDPR and employee data
Employee records are personal data under the UK GDPR and the Data Protection Act 2018. Certyneo hosts in an EU data centre (covered by the UK adequacy decision), encrypts in transit with TLS 1.3 and provides a data processing agreement.
Como asinar un documento en 4 pasos
- 1
Importa o teu documento
Descarga un PDF ou comeza a partir dun modelo e coloca os campos de sinatura, iniciais e data.
- 2
Engade os asinantes
Indique os destinatarios e a orde de sinatura; cada un recibe un enlace seguro por correo electrónico.
- 3
Cada sinal en liña
Os asinantes autenticáronse (OTP por correo electrónico ou SMS) e asinaron desde un ordenador ou móbil, sen crear unha conta.
- 4
Arquivo de probas
O documento asinado e o seu ficheiro de probas eIDAS son estampados e arquivados.
Fontes legais oficiais
As referencias legais aplicables, que se poden consultar nos portais oficiais:
Preguntas frecuentes — HR United Kingdom
Is an electronically signed employment contract valid in the UK?
Yes. Employment contracts carry no statutory form requirement and can be signed electronically; electronic signatures are valid in law (Law Commission 2019; Electronic Communications Act 2000, s. 7). The advanced signature (AES) of Certyneo evidences identity, time and integrity.
Do I still need a written statement of particulars?
Yes. Section 1 of the Employment Rights Act 1996 requires a written statement of particulars on or before the first day of employment. Certyneo lets you deliver and record it electronically, with a timestamp evidencing the day-one obligation.
How does Certyneo integrate with my HR or payroll software?
Certyneo connects via REST API, Zapier or Make (events such as “envelope signed”, “document sent”). Most clients push the signed PDF into the employee file in their HR system via webhooks.