Signatura electrònica HR United Kingdom

Sign employment contracts, statements of particulars and onboarding paperwork electronically.

Certyneo lets UK HR teams sign employment contracts, written statements of particulars and personnel documents electronically. Compliant with UK eIDAS and the Electronic Communications Act 2000, hosted in the EU under the UK adequacy decision, with an evidential audit trail.

Jurisdicció: United Kingdom (GB)
Marc eIDAS: UK eIDAS (retained) + Electronic Communications Act 2000
Allotjament: IONOS Alemanya (UE)

Cas d'ús HR a United Kingdom

Employment contracts at scale

Employment contracts carry no statutory form requirement and can be concluded entirely online. Send the contract to the employee and, where needed, to the manager for approval; the audit trail records identity and the time of signing.

Written statement of particulars (ERA 1996)

Section 1 of the Employment Rights Act 1996 requires a written statement of particulars on or before day one. Certyneo delivers and records the statement with a timestamp, evidencing the day-one obligation.

Offer letters on interview day

Send the offer letter straight after the interview; the candidate signs on mobile in minutes. In a tight market that speed wins talent, and the audit trail evidences the time and content of the offer.

DocumentsHRsignes en línia

Els documents que aquest sector firma més sovint amb Certyneo:

Employment contracts
Written statements of particulars
Contract variations
Settlement agreements
Onboarding documents
Policies and handbooks

Quin nivell de signatura triar?

El Reglament eIDAS defineix tres nivells de signatura electrònica, i Certyneo els cobreix tots i adapta l'autenticació al nivell requerit.

Simple (SES)

Per als documents de baix risc (devisos, missatges de compra).

Avançada (AES)

Lliga al signatari a través d'OTP e-mail/SMS i audit trail.

Nivel recomanat per a aquest sector

Qualificada (QES)

L'equivalent legal de la signatura manuscrita, amb certificat qualificat.

Employment contracts have no statutory form requirement — the advanced signature (AES) provides identity and time evidence with the right balance of speed and assurance.

Marc legal British

Electronic signatures are valid (Law Commission 2019)

An electronic signature is capable in law of executing a document where the signatory intends to authenticate it (Law Commission report, 2019; Electronic Communications Act 2000, s. 7). Employment contracts have no special form requirement, so the advanced signature (AES) of Certyneo is more than sufficient.

UK GDPR and employee data

Employee records are personal data under the UK GDPR and the Data Protection Act 2018. Certyneo hosts in an EU data centre (covered by the UK adequacy decision), encrypts in transit with TLS 1.3 and provides a data processing agreement.

Com signar un document en 4 passos

1
Importa el teu document
Descarrega un PDF o comença amb un model, i posa els camps de signatura, iniciació i data.
2
Afegeix els signants
Indica els destinataris i l'ordre de signatura; cada persona rep un enllaç segur per correu electrònic.
3
Cada signe en línia
Els signants s'autentiquen (OTP per correu electrònic o SMS) i signaran des d'un ordinador o mòbil, sense crear un compte.
4
Arxiu de valor probatori
El document signat i el seu fitxer d'evidència eIDAS es van estampar i arxivar.

Fonts legals oficials

Les referències legals aplicables, accessibles als portals oficials:

Preguntes freqüents — HR United Kingdom

Is an electronically signed employment contract valid in the UK?

Yes. Employment contracts carry no statutory form requirement and can be signed electronically; electronic signatures are valid in law (Law Commission 2019; Electronic Communications Act 2000, s. 7). The advanced signature (AES) of Certyneo evidences identity, time and integrity.

Do I still need a written statement of particulars?

Yes. Section 1 of the Employment Rights Act 1996 requires a written statement of particulars on or before the first day of employment. Certyneo lets you deliver and record it electronically, with a timestamp evidencing the day-one obligation.

How does Certyneo integrate with my HR or payroll software?

Certyneo connects via REST API, Zapier or Make (events such as “envelope signed”, “document sent”). Most clients push the signed PDF into the employee file in their HR system via webhooks.

Fer més

HRa altres països

Altres sectors enUnited Kingdom

Guia de lectura

Ressources Humaines

Començar a United Kingdom avui

Pla gratuït permanent (5 envolupants / mes), sense targeta bancaria. Conforme eIDAS, allotjament UE, audit trail inclòs.