Electronic signature for HR and personnel services
Digitise employment contracts, amendments, job offers, consensual terminations and company agreements. Certyneo is compatible with your HRIS (Lucca, PayFit, Workday, Cegid, etc.) via Zapier, Make or webhooks and guarantees compliance with article L1221-1 of the French Labour Code, eIDAS regulation and GDPR. 10-year archiving included, automatic audit trail.
HR use cases
All signatures in the employee lifecycle, from job offer to termination agreement, can be digitised with Certyneo. Here are the seven most common use cases among our HR clients.
Employment contract (permanent, fixed-term)
Permanent contracts, fixed-term contracts, apprenticeship or training contracts: send the contract signed by the employer to the candidate, who signs in 2 minutes from their phone. Compliant with article L1221-1 of the French Labour Code.
Contract amendment
Change of position, salary increase, shift to part-time, remote work: digitise the entire amendment cycle with employee and employer signatures in sequence.
Job offer
Legally secure the employment offer (unilateral or bilateral) before signing the contract. Advanced electronic signature (AES) allows formal identification of the candidate.
Consensual termination
Termination agreement signed remotely by both parties, with 15-day withdrawal period respected and automatic audit trail for submission to the employment authority.
Company agreement
Collective agreements signed by representative trade unions: send, collect signatures in parallel or sequence and archive for 10 years.
NDA & confidentiality commitment
Non-disclosure agreement for new hires, interns, contractors. Free template available in our library.
Internship agreement
Three-party agreement (company, institution, intern): configurable signature order, automatic reminders, internship completion certificate integrated at the end of the cycle.
Why Certyneo for HR
Six concrete reasons why HR departments choose Certyneo for their electronic signatures.
Onboarding in 24 hours
Between the job offer and contract signature, expect a few hours rather than several days of back-and-forth mail. The candidate signs from their phone, without a printer.
Labour Code compliance
Electronic signature of an employment contract has been recognised since the Court of Cassation ruling of 7 October 2015. Our advanced signatures (AES) comply with eIDAS and article 1367 of the French Civil Code.
10-year archiving included
All HR contracts are archived for 10 years with timestamped audit trail embedded in the PDF. The duration matches legal obligations for retaining employment records (DSN, work-related accident/illness data).
Multi-signer workflows
Employer, HR, manager, employee: configure signature order in sequence or parallel. Automatic reminders at day+1, day+3, day+7, customisable per send.
Reusable Templates
Create your contract templates (permanent, fixed-term, internship) with dynamic fields ({name}, {salary}, {date}) and generate documents in bulk from your HRIS export.
Polished Candidate Experience
Signing journey in English, WCAG AA accessible, clean emails with no invasive tracking. Your employer brand reputation is respected.
HRIS Integrations
Certyneo connects to your HRIS via REST API, webhooks, and Zapier/Make connectors. No native connector is yet certified — all scenarios below work via Zapier, Make, or our webhooks. Want a native connector on your HRIS? Contact us to explore a partnership.
Lucca
Common French HRIS for SMBs: connect Certyneo to your HRIS via Zapier or Make (triggers for "envelope signed" and "document sent"), or via our REST API for a custom pipeline. No native connector published yet.
PayFit
Enterprise HRIS: integration via Make or Zapier for complex onboarding workflows (multiple signatures, hierarchical approvals). For a native connector, our integration team can explore a partnership based on your volume.
Other HRIS & HR Tools
HRIS, ATS, and payroll tools (BambooHR, HubSpot, Personio, etc.): use our real-time webhooks and Zapier/Make connectors, which cover most third-party applications. Documented REST API on /docs.
Need a custom integration? Contact our team — the Certyneo API is publicly documented at our API documentation.
Labour Code, eIDAS, and RGPD Compliance
Digitisation of HR documents is governed by several regulations. Certyneo covers the entire French and European legal framework.
Labour Code — Article L1221-1
Employment contracts are concluded in the forms that the parties decide to adopt. Electronic signature is therefore perfectly admissible, provided it guarantees the identification of the signer and the integrity of the document — which advanced signature (AES) ensures.
Civil Code — Article 1367
General recognition of electronic signature as equivalent to manuscript signature as long as it uses a reliable identification process guaranteeing its link with the document.
eIDAS Regulation (EU) No. 910/2014
Certyneo HR signatures are based on the advanced level (AES): unique link to the signatory, identification via dual-channel OTP (email + SMS), detection of any subsequent document modification.
RGPD & Social Retention
Retention periods aligned with social obligations: 5 years (contract) or 10 years (due diligence, workplace accident/disease, personnel records). Standard DPA available at signup, processing register up to date.
Frequently Asked Questions from HR Teams
Is electronic signature of an employment contract legal in France?
Yes, without restriction. Article L1221-1 of the Labour Code leaves the parties free to choose the form of the contract. The Court of Cassation confirmed the validity of electronic signature for employment contracts (Cass. soc., 7 October 2015). Advanced signature (AES) is recommended to guarantee strong identification of the employee.
Which signature level should I choose for an employment contract?
Advanced signature (AES) is the recommended standard. It includes identification of the signer (OTP SMS + email), a unique link with the signed document, and detection of any subsequent modification. Simple signature is sufficient for internal documents without contractual stakes (memo, receipt of notice).
How do I manage the withdrawal period for a settlement agreement?
Certyneo precisely timestamps the signature date of the agreement by both parties. The 15-calendar-day withdrawal period runs from that date, and you can export the timestamped proof for filing with the labour authority. No manual handling is required.
Can I integrate Certyneo with our HRIS (Lucca, PayFit, Workday, Cegid, etc.)?
Yes, via Zapier, Make, or our webhooks — there is no native Certyneo connector published on these HRIS yet. Certyneo exposes a complete REST API, a webhook for each event (envelope signed, refused, expired), and Zapier and Make connectors covering over 4,000 third-party applications, including most HRIS on the market. Want a native connector on your HRIS? Contact our integration team to explore a partnership.
How long are signed contracts retained?
Our plans include 10-year archiving by default, which meets the strictest social retention periods (personnel records, workplace accident/disease documents). Contracts remain downloadable at any time from your dashboard, with audit trail embedded in the PDF.
Do candidates need to create a Certyneo account to sign?
No. The signatory receives a secure email link and signs directly from their browser, with no installation or account creation required. For advanced signatures, they enter an OTP code received by SMS to confirm their identity.
Is electronic signature enforceable in labour court proceedings?
Yes. The probative value of advanced signature is recognised by French and European case law. In a dispute, you produce the signed PDF along with the audit trail (timestamp, IP, approximate geolocation, OTP validation), which constitutes solid evidence for the labour court.
Can I sign multiple contracts in bulk from an HRIS export?
Yes. The "templates" feature lets you create a contract template with dynamic fields ({name}, {salary}, {job title}, {start date}). You then import a CSV from your HRIS and Certyneo generates and sends all envelopes in batch within seconds.