Share Transfer Agreement – Private Limited Company (India)

Overview

A Share Transfer Agreement records the sale and transfer of shares held in an Indian private limited company from a transferor (seller) to a transferee (buyer), and sets out the price, the representations of the parties, and the mechanics for completing the transfer on the company's register of members. It is the commercial contract that underlies, and is executed alongside, the statutory instrument of transfer required by company law. Statutory instrument of transfer: under Section 56 of the Companies Act 2013, a company shall not register a transfer of shares unless a proper instrument of transfer, in the form prescribed (Form SH-4), duly stamped and executed by or on behalf of both the transferor and the transferee, has been delivered to the company within the prescribed time along with the share certificate (or allotment letter, for shares not yet certificated). This Share Transfer Agreement complements, but does not replace, the SH-4 instrument — the parties should expect to execute both documents. Stamp duty: transfer of shares is a chargeable event under the Indian Stamp Act 1899. Since the amendments to the Act that took effect on 1 July 2020, transfers of shares held in dematerialised (demat) form are generally stamped centrally through the depositories and stock exchanges at rates prescribed under the amended Schedule I to the Act, collected as part of the transaction rather than paid separately by the parties. Transfers of shares still held as physical certificates, however, may continue to attract stamp duty under state stamp legislation, and the applicable rate, the party liable to pay it, and the procedure for affixing or franking the stamp differ from state to state. Because of this fragmentation, this template does not assume a single stamp duty rate — the parties should confirm the current requirement for their specific state and mode of holding before completing the transfer. Board approval and Articles of Association restrictions: private companies under the Companies Act 2013 are, by definition, required to restrict the right to transfer their shares in their Articles of Association. It is common for the Articles to require board approval of a transfer, to grant existing shareholders a right of first refusal, or to impose a lock-in period. The transferor and transferee should confirm that any such restriction has been satisfied — typically evidenced by a board resolution approving the transfer — before or concurrently with signing this agreement, since the company's board can otherwise decline to register the transfer. Core commercial terms: identification of the shares being transferred (class, number, distinctive numbers or folio/demat account reference), the consideration payable and its mode and timing of payment, representations and warranties from the transferor (typically, good title, no encumbrance, no existing pledge or lien), any conditions precedent (such as board or shareholder approval, or regulatory consent where the transferee is a non-resident and FEMA pricing/reporting requirements apply), and completion mechanics (delivery of the share certificate and executed Form SH-4, updating of the register of members). When to use this agreement: on a sale of shares between existing shareholders, on an investor's secondary purchase of shares from a founder or early investor, or on any transfer of shares of a private limited company that is not effected through a fresh issue or allotment by the company. Common drafting mistakes: assuming a single nationwide stamp duty rate rather than checking the state- and mode-specific requirement, omitting confirmation that Articles of Association restrictions (ROFR, board approval) have been cleared, and failing to address any FEMA pricing guideline or reporting requirement where one of the parties is a non-resident.

Information to customize

• Name of the company

• Corporate Identification Number (CIN)

• Name of the transferor (seller)

• Name of the transferee (buyer)

• Class of shares being transferred

• Number of shares being transferred

• Distinctive numbers / folio or demat reference

• Consideration amount (INR)

• Mode of holding (physical or dematerialised)

• Reference to board resolution approving the transfer

• Completion date of the transfer

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Frequently asked questions

What stamp duty applies to a share transfer agreement in India?

It depends on how the shares are held. Transfers of dematerialised shares are generally stamped centrally through the depository and stock exchange mechanism at rates set under the amended Indian Stamp Act 1899. Transfers of physical share certificates may attract state-specific stamp duty instead, and rates and procedure vary by state — confirm the current requirement for your state and mode of holding before completing the transfer.

Is a separate Form SH-4 needed in addition to this agreement?

Yes. Section 56 of the Companies Act 2013 requires a company to register a transfer only on receipt of a proper instrument of transfer in the prescribed form (Form SH-4), duly stamped and executed, along with the share certificate. This Share Transfer Agreement records the commercial terms of the sale and is typically executed alongside, not instead of, Form SH-4.

Does the company's board need to approve the share transfer?

Private companies are required by law to include share transfer restrictions in their Articles of Association, which commonly require board approval and may grant existing shareholders a right of first refusal. Check the specific company's Articles before assuming the transfer can proceed without board approval.

Are there GST implications on the sale of shares?

The transfer of shares is generally treated as a transfer of a security, which falls outside the definition of goods or services under GST law, so the sale consideration itself is typically not subject to GST. Any advisory or brokerage fees charged in connection with the transaction may separately attract GST — confirm the treatment with a tax advisor for your specific transaction.

What if the buyer or seller is a non-resident of India?

Where either party is a non-resident, the transfer may also need to comply with the Foreign Exchange Management Act (FEMA) pricing guidelines and reporting requirements applicable to transfer of shares between residents and non-residents, in addition to the Companies Act and stamp duty requirements covered by this agreement.

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