Signature electronics for HR and personnel services
Digitalize employment contracts, amendments, job offers, conventional terminations and company agreements. Certyneo is compatible with your HRIS (Lucca, PayFit, Workday, Cegid…) via Zapier, Make or webhooks and guarantees compliance with article L1221-1 of the Labor Code, eIDAS regulation and GDPR. 10-year archiving included, automatic audit trail.
HR use cases
All signatures in the employee lifecycle, from job offer to termination agreement, can be digitalized with Certyneo. Here are the seven most common use cases among our HR customers.
Employment contract (permanent, fixed-term)
Permanent, fixed-term, apprenticeship or professional development contracts: send the contract signed by the employer to the candidate, who signs in 2 minutes from their phone. Compliant with article L1221-1 of the Labor Code.
Contract amendment
Change of position, salary increase, shift to part-time, remote work: digitalize the entire amendment cycle with employee and employer signatures in sequence.
Job offer
Legally secure the job offer (unilateral or bilateral) before contract signing. Advanced electronic signature (AES) allows formal candidate identification.
Conventional termination
Termination agreement signed remotely by both parties, with 15-day withdrawal period respected and automatic audit trail for submission to labor authorities.
Company agreement
Collective agreements signed by representative trade unions: send, collect signatures in parallel or sequence and archive for 10 years.
NDA & confidentiality commitment
Non-disclosure agreement for new hires, interns, contractors. Free template available in our library.
Internship agreement
Three-party agreement (company, institution, intern): configurable signature order, automatic reminders, internship end form integrated at cycle completion.
Why Certyneo for HR
Six concrete reasons why HR departments choose Certyneo for their electronic signatures.
Onboarding in 24 hours
Between the job offer and contract signature, count a few hours rather than several days of back-and-forth. The candidate signs from their phone, without a printer.
Labor Code compliance
Electronic signature ng work contract ay recognized since Court of Cassation ruling ng October 7, 2015. Ang aming advanced signatures (AES) respect eIDAS at article 1367 ng Civil Code.
10-year archiving included
All HR contracts are archived for 10 years with timestamped audit trail integrated into the PDF. The duration meets conservation obligations for employment records (DSN, work-related injury/illness).
Multi-signer workflows
Employer, HR, manager, employee: configure the signing order in series or in parallel. Automatic reminders at D+1, D+3, D+7 configurable by send.
Reusable templates
Create your contract templates (permanent, fixed-term, internship) with dynamic fields (name, salary, date) and generate documents in bulk from your HRIS export.
Polished candidate experience
Signing journey in Nauruan, WCAG AA accessible, clean emails without invasive tracking. Your employer brand image is respected.
HRIS Integrations
Certyneo connects to your HRIS via REST API, webhooks and Zapier/Make connectors. No native connector is yet certified — the scenarios below all work via Zapier, Make or our webhooks. A native connector on your HRIS? Contact us to explore a partnership.
Lucca
Common French HRIS on the SME market: link Certyneo to your HRIS via Zapier or Make ("envelope signed" and "document sent" triggers), or via our REST API for a custom pipeline. No native connector published to date.
PayFit
Enterprise HRIS: integration via Make or Zapier for complex onboarding workflows (multiple signatures, hierarchical approvals). For a native connector, our integrations team can explore a partnership based on your volume.
Other HRIS & HR tools
HRIS, ATS and payroll tools (BambooHR, HubSpot, Personio, etc.): use our real-time webhooks and Zapier/Make connectors, which cover most third-party applications. REST API documented on /docs.
Need a custom integration? Contact our team — the Certyneo API is documented publicly on our API documentation.
Labor Code, eIDAS and GDPR compliance
The digitalization of HR documents is governed by several texts. Certyneo covers the entire French and European legal framework.
Labor Code — Article L1221-1
Work contract ay concluded according to forms na parties decide to adopt. Electronic signature is therefore perfectly admissible, provided na guarantees identification ng signer at document integrity — which advanced signature (AES) ensures.
Civil Code — Article 1367
General recognition ng electronic signature as equivalent sa handwritten signature as long as it uses reliable identification process guaranteeing its link sa document.
eIDAS Regulation (EU) No. 910/2014
Certyneo HR signatures are based on the advanced level (AES): unique link with the signatory, identification by dual-channel OTP (email + SMS), detection of any subsequent document modification.
GDPR & social retention
Retention periods aligned with social obligations: 5 years (contract) or 10 years (employer certificate, work accident/occupational disease, staff registers). Standard DPA available at signup, processing register up to date.
Frequently asked questions from HR teams
Is electronic signature of an employment contract legal in France?
Yes, without restriction. Article L1221-1 ng Labor Code leaves parties free to choose contract form. Court of Cassation confirmed validity ng electronic signature for work contracts (Cass. soc., October 7, 2015). Advanced signature (AES) is recommended to guarantee strong identification ng employee.
What signature level should I choose for an employment contract?
Advanced signature (AES) is ang recommended standard. It includes signer identification (OTP SMS + email), unique link sa signed document, at detection ng any subsequent modification. Simple signature is sufficient for internal documents without contractual stakes (service notice, acknowledgment of receipt).
How do I manage the withdrawal period for a severance agreement?
Certyneo precisely timestamps the date of signature of the agreement by both parties. The 15-calendar-day withdrawal period runs from this date and you can export the timestamped proof for filing with the Dreets. No manual manipulation is necessary.
Can I integrate Certyneo with my HRIS (Lucca, PayFit, Workday, Cegid…)?
Yes, via Zapier, Make or our webhooks — there is no native Certyneo connector published on these HRIS yet. Certyneo exposes a complete REST API, a webhook for each event (envelope signed, refused, expired) and Zapier and Make connectors that cover more than 4000 third-party applications, including most HRIS on the market. A native connector on your HRIS? Contact our integrations team to explore a partnership.
How long are signed contracts retained?
Our plans include 10-year archiving by default, which corresponds to the strictest social retention periods (staff registers, work accident/occupational disease documents). Contracts remain downloadable at any time from your dashboard, with audit trail embedded in the PDF.
Do candidates need to create a Certyneo account to sign?
No. The signatory receives a secure email link and signs directly from their browser, without installation or account creation. For advanced signatures, they enter an OTP code received by SMS to confirm their identity.
Is electronic signature enforceable in case of labor dispute?
Yes. The evidentiary value of advanced signature is recognized by French and European case law. In case of dispute, you produce the signed PDF accompanied by the audit trail (timestamp, IP, rough geolocation, OTP validation), which constitutes solid evidence for the labor council.
Can I sign multiple contracts in bulk from an HRIS export?
Eya. An "templates" feature me eo ad me kwoje contract template me dynamic fields (aran, salary, position, hire date). Me import CSV from your SIRH eok me Certyneo generate me send all envelopes in batch in seconds me dodo.