Electronic signature for condominium managers
Complete electronic signature solution dedicated to condominium managers (professional and volunteer). Digitalize the manager contract, general assembly minutes, condominium resolutions, conventions with service providers, service orders. Compliant with the law of July 10, 1965 (condominium status, including article 17-1 A on remote participation and voting by correspondence), ALUR law (standard manager contract) and the eIDAS regulation — advanced signature recommended, multi-condominiums, 10-year archiving.
- Legal framework
- Law 1965 · ALUR · Remote AG
- Signature level
- AES eIDAS recommended
- Legal archiving
- 10 years included
What can a manager sign electronically?
The condominium manager is the common representative of the co-owners, responsible for administering the building. Their activity generates a significant volume of documents to sign: manager contract (since the ALUR law of March 24, 2014, a mandatory standard contract), general assembly minutes (law of July 10, 1965), condominium resolutions, conventions with service providers (maintenance, security, works), service orders. Since the ELAN law and the 2019-2020 reform (article 17-1 A of the 1965 law), co-owners can take part in the AG by videoconference and vote by correspondence, under the terms decided by the assembly; the Covid regime of Ordinance No. 2020-304 was only temporary. Electronic signature of the minutes by the meeting chair, secretary and scrutineers is permitted. For the manager contract, ALUR law requires specific provisions but prescribes no particular form — advanced electronic signature + RFC 3161 timestamp are fully compatible.
Why sign electronically?
Remote condominium AG — huge gain
Article 17-1 A of the law of July 10, 1965 (introduced by the ELAN law) allows co-owners to take part in the AG by videoconference and to vote by correspondence. Less travel for co-owners, hybrid AGs organised under the terms voted by the assembly + electronic signature of minutes — saving several weeks, quorum easier to achieve.
Manager contract compliant with ALUR law
ALUR law requires a standard contract with specific mandatory provisions (annual fee, included services, chargeable additional services). Our manager contract template pre-fills the provisions, electronic signature by co-owners (condo council chair) in 2 minutes.
Multi-condominiums (up to 100+)
For large condominiums, minutes must be signed by the chair, secretary, scrutineers and ideally distributed to all co-owners. Certyneo natively handles signatures in series and multi-recipient distribution with timestamped acknowledgment of receipt.
Audit trail enforceable in condominium court
Each document is delivered with a proof PDF: signer identity verified by SMS OTP, RFC 3161 timestamp, SHA-256 hash, IP. Enforceable before condominium court in case of contested resolution, quorum or vote count dispute.
4-step procedure
From preparation to legal archiving, in less than 5 minutes.
1. Choose the document to sign
Management company contract (ALUR law), AGM minutes (1965 law), exceptional resolution, service provider agreement, service order. Pre-filled templates with mandatory ALUR law provisions for the management company contract.
2. Add signatories
For a management company contract: president of the syndical council (mandated by the AGM). For AGM minutes: session president + secretary + scrutineers. Each receives a personalized secure link with SMS OTP.
3. Advanced SMS OTP signature
Identity verification by SMS OTP on each signatory's phone, single certificate, RFC 3161 timestamp. Compliant with article 26 of the eIDAS regulation and compatible with the hybrid AGMs provided for by article 17-1 A of the law of 10 July 1965.
4. Distribution to co-owners
The signed minutes can be automatically distributed to all co-owners (email notification + PDF access in their secure vault). Audit trail archived for 10 years with timestamp of receipt confirmations.
Frequently asked questions
- Can a management company contract be signed electronically?
- Yes. The ALUR law requires a standard contract with specific mandatory provisions, but prescribes no particular form. Certyneo's advanced signature (AES) meets evidentiary requirements in the event of dispute over remuneration or services included.
- Can co-ownership AGM minutes be signed electronically?
- Yes — since the ELAN law, article 17-1 A of the law of 10 July 1965 allows co-owners to take part in the AGM by videoconference or any electronic means enabling their identification, and to vote by correspondence; the general meeting sets the technical means used. The minutes are then signed electronically by the session president, secretary and scrutineers. The Covid regime of Ordinance No. 2020-304, which allowed AGMs with no physical attendance at all, was temporary.
- How to organize a remote co-ownership AGM?
- The AGM can be held by videoconference, telephone conference or written correspondence (art. 17-1 A law 1965). Voting by correspondence uses a dematerialized form that each co-owner signs electronically. The minutes are then signed by the AGM board with advanced signature.
- Who must sign the co-ownership AGM minutes?
- The session president + the secretary + the scrutineers (usually 2). The management company is NOT a signatory to the minutes (it ensures drafting and register maintenance). Certyneo manages this multi-signatory configuration with sequential or parallel workflow.
- What signature level for co-ownership AGM minutes?
- Advanced signature (AES) recommended. It is admissible in court (art. 1367 Civil Code) and its evidence file makes it possible to demonstrate its reliability in case of challenge of a resolution before the court (formerly TI then TGI).
- How long must AGM minutes be retained?
- For the entire life of the co-ownership + 5 years after dissolution (aligned with the limitation period). The minutes register must be maintained for the entire duration of the co-owners' syndicate activity. Certyneo automatically archives each minute + the audit trail for this duration.
- Are electronically signed co-ownership resolutions enforceable?
- Yes — resolutions adopted at an AGM with electronically signed minutes are enforceable against all co-owners upon notification (art. 18 decree 17 March 1967). The 2-month period to challenge runs from notification, which may be made electronically.
- How to notify the minutes to co-owners?
- The minutes must be notified to each co-owner within one month following the AGM (art. 42 law 1965). Electronic notification is permitted by article 42-1 of the 1965 law (the co-owner may always request notification by post), provided that an electronic registered letter or a process from a qualified trust service provider is used, as required by article 64 of the decree of 17 March 1967: a simple timestamped email is not enough.
Also read
Digitalize your management company office
Permanent free plan (5 envelopes for 14 days, then 2/mo), no credit card required. Compliant with law 1965, ALUR and remote AGM ordinance. Audit trail and 10-year archiving included.