HDS uygunluğu sağlık verileri için: dernek ve STK kılavuzu
Sağlık verileriyle ilgilenen dernekler ve STK'lar, bu sektörde sık bilinmeyen HDS çerçevesine tabidir. Gerçek yükümlülükleri ve uyum sağlamak için adımları keşfedin.
9 min
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Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Inuktitut translation not provided - input appears to be French content requiring Inuktitut translation
Representation / delegation mandate
Mandates given by the board to territorial delegates, local branches, employees or volunteers to engage the association. Advanced signature to precisely identify the mandator and scope of the mandate.
Service contracts, lease, volunteer hiring
Service agreements with service providers, accommodation leases for headquarters, volunteer engagement contracts, employee work contracts (associative fixed-term/permanent contracts).
Why Certyneo for an association
Six guarantees adapted to the institutional, accounting and reporting requirements of associations under the 1901 law.
Strong identification of signatories
OTP SMS + email verification of leaders (president, treasurer, secretary). Qualified timestamping, SHA-256 fingerprint. Compatible with the traceability requirements of prefectural oversight.
Opposable audit trail
Each envelope produces a signature certificate: OTP identity, IP, qualified timestamp, SHA-256 hash in the signed PDF. Admissible before the judicial court in case of internal dispute (leaders vs members).
Free plan for small associations
5 free envelopes/month — sufficient for 80% of volunteer associations. No credit card required. Paid plans start at a rate compatible with an association budget.
Long-term archiving included
10-year retention with probative value included. Compliant with accounting requirements for associations receiving public subsidies (art. L1611-4 CGCT, court of auditors oversight).
eIDAS compliant — advanced level (AES)
Advanced signature compliant with regulation (EU) No. 910/2014. Accepted by prefectures via the e-creation online service, by foundations and local authorities for CPO signature.
Multi-signatories (president, board, General Assembly)
Our workflow handles sequential signatures (president first, then board) or parallel (all members present at the GA). Compatible with GAs with over 100 members.
Probative value in the associative environment
An association under the 1901 law faces several evidentiary challenges: demonstrating the compliance of the declaration to the prefecture, proving the regularity of a GA in case of internal dispute, justifying the use of subsidies to the court of auditors or the local authority.
Certyneo delivers for each signature a audit certificate integrated into the PDF, which groups technical evidence:
- Identity of signatories (email + phone number verified by OTP)
- Qualified timestamp of each action (notice, signature, filing)
- SHA-256 cryptographic fingerprint of the signed document
- IP and approximate geolocation of signatories at the time of signature
- Detailed log of reminders and notifications (proof of notice)
This bundle of evidence meets the requirements of art. 1366 of the Civil Code and is accepted by prefectures via the e-creation online service. For associations receiving public subsidies, the audit trail facilitates oversight of fund use by the court of auditors.
Compliance with 1901 law, 2014-856 law and eIDAS
Certyneo falls within the legal framework applicable to the associative sector.
Law of 1 July 1901 — art. 5
Any association must be declared to the prefecture of the department of its headquarters. Art. 5 requires declaration of statutory changes within 3 months. The e-creation online service accepts electronic signature.
Law No. 2014-856 — administrations/associations relations
Art. 9-1 governs the multi-year partnership agreement (CPO) between an association and a local authority. Certyneo advanced signature + qualified timestamp make the CPO enforceable and facilitate oversight of subsidy use.
Monetary and Financial Code — art. L612-4 (>153k€ subsidies)
Associations receiving more than 153,000 € in subsidies must designate an auditor and publish their accounts. Electronic signature of GA minutes approving accounts facilitates compliance.
Article 1366 of the Civil Code & eIDAS regulation
Electronic writing has the same probative value as paper writing. Certyneo advanced signature (AES) satisfies the requirements of regulation (EU) No. 910/2014.
Frequently asked questions from associations
Can association bylaws be signed electronically?
Yes, without restriction. The law of 1 July 1901 does not require handwritten signature of bylaws. Art. 1366 of the Civil Code recognizes electronic writing with the same probative value as paper writing. Certyneo advanced signature (AES) is accepted by prefectures via the e-creation online service on service-public.fr.
Does the prefecture accept a declaration signed electronically?
Yes — the e-creation online service (service-public.fr/associations) accepts upload of electronically signed documents. For associations preferring paper format, the signature can also be printed and sent by mail (prefectures continue to accept both formats).
Can an association GA be held remotely?
Yes — ordinance No. 2020-321 of 25 March 2020 (made permanent) allows association GAs to be held remotely or in hybrid format with voting by correspondence or videoconference. Electronic signature of minutes by the board (president, secretary) is allowed.
What signature level for bylaws?
Advanced signature (AES) recommended. It provides the presumption of reliability (art. 1367 Civil Code) and meets prefecture requirements. SES is insufficient for associations with financial stakes (subsidies >23k€).
Can a multi-year partnership agreement (CPO) with a local authority be signed electronically?
Yes. Law 2014-856 does not require handwritten signature. The practice of major local authorities (regions, metropolitan areas) increasingly accepts advanced signature to reduce delays. Check with your partner local authority for their specific acceptance.
How long must bylaws and minutes be retained?
For the entire lifetime of the association + 10 years after dissolution. For associations receiving public subsidies, retain for 10 years supporting documents for fund use (art. L1611-4 CGCT). Certyneo archives automatically.
Can the auditor sign annual accounts electronically?
Yes — art. L823-12-1 of the Commercial Code allows electronic signature of auditor attestations and reports. For associations >153k€ of subsidies, it is even common practice since 2024.
How much does electronic signature cost for an association?
Permanent free plan (5 envelopes/month) — sufficient for most small volunteer associations. Paid plans start at a rate compatible with an association budget. 10-year archiving included in all plans.