Quotes, purchase orders, service contracts, confidentiality agreements with advertisers, subcontracting contracts with freelancers and copyright assignments: get signed in minutes all documents that shape creative or media agency life. Compliant with Commercial Code, Intellectual Property Code, eIDAS regulation and article 1366 of Civil Code.
From advertiser brief to campaign delivery, all contractual documents of an agency can be signed online — including those that engage freelancers and media providers.
Have each quote signed before production starts. Traced acceptance constitutes contract formation (article 1101 of the Civil Code) and prevents any dispute over the order — useful in Q3-Q4 when quote volumes explode.
Issue and have supplier POs signed (media buy, printing, post-production) with qualified time-stamping. The audit trail certifies the order date, which secures billing under article L441-1 of the Commercial Code.
Annual master contracts with recurring advertisers, referencing agreements with large account purchasing departments: multi-signatory signatures (chief communications officer, procurement, legal) coordinated in a single envelope, 10-year archiving.
Before the first presentation to a prospect, the confidentiality agreement protects your concepts. Electronic signature in less than 2 minutes on mobile to keep the sales cycle moving.
Brief, deliverables, deadlines and copyright assignment clauses (article L131-2 of the Intellectual Property Code) signed before project start. Double-channel OTP formally identifies each independent contractor.
Separate assignments of reproduction, performance, adaptation rights: Certyneo's advanced electronic signature (AES) satisfies the written requirement of article L131-3 of the IPC and traces the express mention of each right transferred.
Six guarantees designed for agency constraints: large volumes, multi-stakeholder, strong seasonality and intellectual property.
Import 50 quotes or POs at once from a CSV, each envelope is sent with its signatories and its template — capacity designed to absorb back-to-school weeks and Q4 without overloading production managers.
Your advertisers and freelancers sign from their phone in less than 2 minutes, without downloading an app or creating an account. Observed conversion rate: 90% of signatures within 24 hours on quotes.
Each envelope produces a signature certificate embedded in the PDF: time-stamps, IP, OTP, SHA-256 hashes. Admissible before commercial courts in case of dispute over an order or copyright assignment.
Duration aligned with commercial prescription (article L110-4 of the Commercial Code) and minimum PO retention period. Download at any time for tax audits or advertiser audits.
Signatures compliant with Regulation (EU) No 910/2014, recognized throughout the EU. Ideal for agencies working with European advertisers (Benelux, Germany, Spain) — the same certificate is valid in each jurisdiction.
Webhooks, Zapier and Make to connect Certyneo to your CRM (HubSpot, Pipedrive), your project management tool (Asana, Notion, Monday) or your creative ERP (Workamajig, Boost). Automatic envelope creation from a validated quote.
Under French law, a quote signed by a client constitutes contract formation (article 1101 of the Civil Code): acceptance binds both parties on price, scope and deadlines. Advanced electronic signature ensures that the acceptance is attributable to an identified person and that the document has not been modified after signature.
Certyneo delivers for each signed quote or PO a audit certificate embedded in the PDF, which brings together all technical evidence:
This body of evidence prevents common disputes ("the quote had been modified", "I never received this version", "the PO is not mine") and secures amicable recovery as well as litigation before the commercial court.
An agency handles sensitive data (confidential briefs, original creations, advertiser contacts) that impose a strict compliance framework.
Articles L131-2 and L131-3 of the IPC require a written document distinctly mentioning each right transferred (reproduction, performance, adaptation), the territory and duration. Certyneo's advanced electronic signature satisfies the written requirement and traces the creator's express acceptance.
Article L441-1 requires retention of purchase orders and general conditions for 10 years (article L123-22 of the Commercial Code). Certyneo automatically archives signed POs with their audit trail, accessible at any time for tax audits.
Hébergement 100 % UE (IONOS Allemagne), aucun transfert hors UE, chiffrement TLS 1.3 en transit et AES-256 au repos, DPA standard disponible. Conforme aux obligations GDPR pour le traitement des données personnelles des contacts annonceurs et des freelances indépendants.
Advertiser briefs and creative proposals are encrypted and isolated by agency account. No Certyneo access to document contents (zero-knowledge on content), only the metadata audit trail is accessible on the platform side.
Yes, without any ambiguity. Article 1101 of the Civil Code defines a contract as an agreement of wills intended to create legal effects: an accepted quote constitutes a firm order. Certyneo's advanced electronic signature, compliant with article 1367 of the Civil Code, formally identifies the signatory and guarantees the integrity of the quote as accepted.
Certyneo integrates bulk send: prepare a CSV with one line per customer (email, name, amount), upload your quote template, and the platform generates 50 or 200 envelopes in one operation. Each recipient receives a personalized link and signs on mobile without creating an account.
Yes, as long as the assignment is express, written, and distinctly mentions each right transferred, the territory and duration (article L131-3 of the IPC). Certyneo's advanced electronic signature satisfies the written requirement and creator identification. For high-value works, we recommend using the AES level (default on Certyneo) rather than SES.
Yes. You upload your NDA template, add the prospect contact's email, and send. The contact receives a direct link, signs on their phone without creating an account, and the envelope returns to you signed — typically in 30 seconds on the signatory side, ideal before a creative pitch.
Yes, via native Zapier, Make connectors and our webhooks. You can automatically trigger Certyneo envelope creation when a HubSpot quote is validated, or record the return signature in an Asana / Notion / Monday project. Our REST API is documented for custom integrations.
Our plans include 10-year archiving with probative value, covering commercial prescription (article L110-4 of the Commercial Code) and the PO retention obligation (article L123-22). Documents and their audit trail remain downloadable at any time, including after agency account termination on request.
Yes. The eIDAS regulation (EU No 910/2014) requires mutual recognition of electronic signatures between the 27 Member States. An advanced signature (AES) issued from Certyneo (EU platform) has the same legal value in Germany, Belgium, Spain or Italy as in France.
No constraints on Certyneo: the signatory provides their personal email and phone, double-channel OTP formally identifies the natural person. The freelancer's legal status (sole trader, partnership, SASU) has no impact on the signature value — article 1366 of the Civil Code applies to any identifiable natural person.
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