Electronic signature for property managers and rental managers
Electronic signature solution for property managers and rental managers holding the G card. Dematerialize the entire management cycle management mandate, lease, approval, leave, rent review, charges settlement, accounts with an eIDAS proof level. Complies with the Hoguet Act (No. 70-9), the Decree of 20 July 1972 and the Law of 6 July 1989 on rental reports.
- Legal framework
- The Hoguet Law · map G
- Signature level
- AES eIDAS recommended
- Legal archives
- 10 years included
Why would a property manager need to dematerialize rental management?
The property manager (or rental manager) holding the G professional card manages the property of his clients within a strict framework set by the Act of 2 January 1970 (Hoguet Act), its implementing decree of 20 July 1972 and the Act of 6 July 1989 on rental relations.Unlike the transaction agent, his activity is made up of recurrent and high volume acts: management orders, tenants entering and leaving, endorsements, annual rent revisions (IRL), settlements of charges, leave, receipts and filing of accounts with the archivists.
Why sign electronically in rental management?
The entire management cycle is dematerialized
The management mandate, lease of the dwelling, lease approval, leave for sale or takeover, IRL review, settlement of charges, deposit, reporting.
The test shall be carried out on the test vessel.
The rental management generates dozens of documents per month. Multi-document envelopes and reusable templates allow you to send a lease + its annexes (DPE, risk statement, notice) or a series of revision endorsements in a few minutes, without re-entry.
Multi-signature owner / tenant / security
Most management acts involve multiple parties (individual co-owners, roommates, joint bond).The flow handles the sequential or parallel signature with OTP individual SMS per signatory, including the handwritten mention of the bond.
Register of warrants and optional audit trail
Each management mandate is automatically numbered in the mandate register (Art. 72 of the 1972 decree).Each document is accompanied by a PDF of proof OTP SMS identity, qualified time stamp, SHA-256 hash disputable in case of DGCCRF/CCI control or disputes with a principal or tenant.
The four-step procedure
From management mandate to accountability, in less than 5 minutes per act.
1. Choosing the model management document
Management mandate, lease of dwelling, IRL revision certificate, payment of expenses, leave, deposit.
2. Add the parts
Owner (s), tenant (s), deposit. In the case of a co-owner or co-location, add each co-owner or they will be partially invalidated. Each person receives a secure personal link with OTP SMS.
The following information is provided for the purpose of this section:
Identity verification by SMS OTP, unique certificate, qualified time stamp in accordance with Article 26 of the eIDAS Regulation.
4. Registration, archiving and surrender
The warrant is numbered in the warrant register, and each document and its audit trail are archived for 10 years as evidence, which can be exported for reporting to the owner or for any CCI audit.
Frequently Asked Questions
- Can a rental management order be signed electronically?
- The Hoguet Act does not require the handwritten signature of the management mandate. Article 1367 of the Civil Code recognises electronic writing as having the same value as paper. The advanced signature (AES) fulfils the requirements for evidence in case of disputes over fees or the scope of the mandate.
- Can we get a lease and its endorsements signed electronically at rental management?
- Yes. The ELAN Act (2018) has confirmed the validity of leases in electronic form, and the endorsements (rent revision, change of tenant) follow the same procedure.
- How to manage the annual rent review (IRL)?
- The rent revision according to the rent reference index (IRL) results in a signed endorsement or notification. You prepare a standard endorsement, send it to the tenant for advance signature, and the qualified timestamp precisely dates the effective date. The whole is archived for reporting.
- Can a leave (for sale or takeover) be issued by electronic signature?
- The authorisation granted by the landlord must comply with the formalities laid down in Article 15 of the 1989 Act (service by bailiff's deed, registered letter with acknowledgement of receipt or hand-delivery against receipt).
- How do you keep a compliant digital warrant register?
- Article 72 of the Decree of 20 July 1972 requires a register of continuous numbering of management mandates. e management mandate is automatically numbered in the chronological order of signature, with the PDF + audit trail being kept and Excel export compliant for all controls by the CCI.
- What is the signature level for the rental management deeds ?
- The AES is recommended in view of the issues (management fees, commitments of the principal, receipt) It provides the presumption of reliability (Article 1367 of the Civil Code) which can be challenged without further demonstration, subject to the production of the eIDAS audit trail.
- How long must the mandates and management documents be kept?
- Certyneo automatically archives each document + its audit trail during this period, accessible with one click for reporting or any control.
- Are electronically signed management documents enforceable in court?
- Yes French case law unanimously recognises eIDAS-compliant electronic signature. The presumption of reliability of Article 1367 of the Civil Code makes the advanced signature (AES) optional without further proof, subject to the production of the eIDAS audit trail delivered automatically by Certyneo.
See also
Dematerialize your rental management
Permanent free plan (5 envelopes/month), without bank card. Complies with Hoguet law (G card), 1989 law and eIDAS. Digital money order register and archiving 10 years included.